EaP CSF Civil Society Summit 2025
haca.studio supported the Eastern Partnership Civil Society Forum with the delivery of its 2025 Civil Society Summit. Building on our multi‑year collaboration, the summit brought together regional civil society leaders, EU stakeholders and partners for a high‑stakes policy dialogue programme, combining plenary debates, working sessions and networking formats tailored to the EaP CSF’s strategic priorities.
Overview: haca.studio is honored to continue its partnership with the Eastern Partnership Civil Society Forum (EaP CSF) for their summit in 2025. The EaP CSF is a vital platform bringing together civil society organisations from Armenia, Azerbaijan, Belarus, Georgia, Moldova, and Ukraine with EU policymakers. These events are instrumental in advocating for democratic transformation, human rights, and European integration in the region.
What We're Doing: Our expertise in managing complex international events is crucial for the EaP CSF's intensive programme. Our support encompasses:
- Event Management: Overseeing the entire event lifecycle, from initial concept development and logistical planning to on-site coordination and post-event analysis.
- Stakeholder Engagement: Facilitating impactful interactions between civil society representatives, EU institutions, and other key stakeholders.
- Technical Moderation: Ensuring seamless execution of sessions, including high-quality audio-visual production, interpretation services, and digital platforms for hybrid attendance.
- Participant management: Management of 300+ participants at the event for 3 days, with over 500 hotel rooms nights, and almost 200 international travellers.
- Supplier management: Management & Coordination of over 15 suppliers and services such as the summit venue, the award ceremony, AV production, travel agency, transport and more.
Impact: By delivering end-to-end event management and communication for the EaP CSF Civil Society Summit 2025, haca.studio ensured the smooth execution of a highly complex, multi-stakeholder international event. Our structured coordination, technical oversight, and participant management enabled the organisers to focus on content and policy discussions, while guaranteeing operational reliability, clarity of communication, and a consistent participant experience across all formats. The summit was delivered on time, on budget, and to the expected standards of EU-level institutional events, reinforcing the EaP CSF’s capacity to convene large-scale international gatherings effectively.
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