Event Management
At haca.studio, we design and produce institutional events that do more than run smoothly; they advance your organisation’s mission. From Brussels, we support EU institutions, European associations and NGOs with end to end event management that combines strategic clarity, meticulous logistics and flawless delivery. Whether your event is in person, hybrid or fully online, every element, from venue choice to virtual breakout rooms, is aligned with your objectives.
Strategic event management, not just logistics
Your event is a strategic moment to influence policy, engage stakeholders and share knowledge, not just another item on the calendar. We start by understanding your goals: do you want to shape debate, foster a community of practice or launch a new initiative? This strategy‑first approach informs every decision so your conference, seminar or policy dialogue feels coherent, purposeful and impactful.
A seamless extension of your events team
Think of haca.studio as your dedicated event department in Brussels. We integrate with your internal team to manage the full event lifecycle: concept development, planning, supplier coordination, on site delivery and post event follow up. You stay in control of the content and stakeholders, while we take care of timelines, logistics and risk management. Transparent communication, clear responsibilities and shared objectives mean you always know what is happening and why.
Designed around stakeholders and experience
For mission driven organisations, every gathering is an opportunity to build trust, visibility and engagement. We map the experience of your key stakeholders, from speakers and high level guests to participants joining online, and design formats that make participation easy and meaningful.
Let’s shape your next institutional event
If you need an event partner who understands EU environments, institutional protocols and multi stakeholder dynamics, we should talk. From small expert workshops to large scale annual assemblies, we help European organisations turn big ideas into events that matter.
Need help with your next event in Brussels or elsewhere in Europe? We are ready to support you at every step
End to end event services
At haca.studio, we offer a complete range of event management services for EU institutions, associations and NGOs, ensuring every detail of your event is covered from planning to delivery.
-Methean%E2%80%99s-MacBook-Pro.avif)
On-site Management
We’ll be there on the ground, handling everything in real-time—so you can relax knowing your event is in good hands.
Registration Management
From online registration to on-site check-in, we streamline the process for a seamless guest experience.
Event Marketing
We help you get the word out with targeted campaigns that maximise attendance and buzz.
.avif)
Venue Finding and Management
Finding the perfect venue is just the beginning. We’ll also handle all the logistics to ensure the space meets your needs.
.avif)
Logistical Communication
We ensure your delegates stay in the loop with clear, timely updates, giving them all the information they need to enjoy the event.
Technical Moderation
Leave the tech to us! Our experts ensure flawless virtual or hybrid events, handling everything from presentations to live Q&A.
.jpg)
Audiovisual Support
From sound to lighting and visuals, our AV team ensures your event’s technical elements shine.
Videography & Photography
Capture every special moment with our professional videography and photography services—because great memories deserve great visuals.
Event activation
We craft immersive and fun experiences that captivate audiences and energise your brand.
.avif)
.png)
.png)
.png)
.avif)
