FAQ

Question 1

What kind of events does haca.studio specialise in?

Accepted Answer

We specialise in high-stakes institutional events such as conferences, summits, policy forums and formal meetings where objectives, stakeholders and constraints must be carefully balanced.

Question 2

Do you support event strategy, or only execution?

Accepted Answer

Strategy is where we start. Many clients engage us first through an Event Audit or Event Advisory to clarify objectives, assess risks, define formats and structure agendas before committing to delivery. In some cases, we also provide Event Coaching to support internal teams. When needed, this strategic phase naturally leads into Event Management and delivery, once the right structure is in place.

Question 3

Who do you typically work with?

Accepted Answer

We work primarily with EU institutions, associations and NGOs, as well as organisations operating in EU and international policy environments.

Question 4

Do you only work in Brussels?

Accepted Answer

No. While we are based in Brussels, we work across Europe and internationally. Brussels gives us proximity to EU institutions and policy environments, but our projects often involve on-site delivery elsewhere, supported by distributed teams and coordinated through our event management and advisory framework.

Question 5

Can you support hybrid or digital events?

Accepted Answer

Yes, when they make strategic sense. We advise on format choice during the Event Audit and Advisory phase, helping clients decide whether in-person, hybrid or digital formats best serve their objectives. We then support the chosen format through Event Management and Technical Moderation, ensuring consistency and reliability. Hybrid is a design decision, not a default.

Question 6

How do you approach sustainability in events?

Accepted Answer

We approach sustainability as a result of good strategy, not as a standalone feature. Through Event Audit and Advisory, we often identify opportunities to reduce unnecessary scope, travel, suppliers and materials. More efficient formats, clearer objectives and better coordination typically lead to lower environmental, operational and budgetary impact.

Question 7

What kind of event budgets have you managed?

Accepted Answer

In addition, senior members of our team have previously managed EU framework contracts and institutional event programmes with budgets of up to 2 million EUR, within complex governance and procurement environments. This experience informs how we approach budget structuring, cost control and risk management, regardless of the project scale.

Question 8

Why work with haca.studio rather than a traditional event agency?

Accepted Answer

Because we don't start with logistics. Clients work with us when they need a partner who can think with them, challenge assumptions, and structure complex situations through audit, advisory, and coaching, while still being able to deliver reliably through event management, communication, and marketing when required.

Working with haca.studio

What we do (scope & positioning)

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