Strategic Event Marketing for Institutional Conferences

From messaging and content to promotion and follow-up, we ensure your conference reaches the right audiences and drives engagement.

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Trusted by EU institutions and international NGOs for strategic event communication

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Beyond Logistics: The Visibility Challenge

You've planned the perfect conference, but registration is slow. Your target audience isn't engaging. Stakeholders aren't spreading the word. Traditional event suppliers focus on logistics, but nobody owns promotion, messaging, or stakeholder mobilisation. Without strategic event marketing, even well-designed conferences fail to reach their potential.

Integrated Event Marketing

We bring strategic event marketing to institutional conferences, not generic promotion, but campaigns designed for EU, NGO and association audiences. From positioning and messaging to content creation, stakeholder engagement campaigns, and post-event follow-up, we ensure your conference reaches the right people at the right time.

Maximum Reach & Engagement

Conferences that attract your target audience. Stakeholders who actively promote your event. Registration momentum that builds throughout your campaign. Post-event visibility that extends impact—not just an event, but a strategic communication moment.

We're not a generic marketing agency; we're event specialists who understand institutional audiences. Based in Brussels, we know how to promote conferences to EU civil servants, NGO networks, and association members. We combine event delivery expertise with strategic communication, ensuring marketing aligns with your conference objectives and stakeholder expectations. From Save the Date to post-event follow-up, we bring clarity and momentum to your event promotion.

"I just wanted to take the opportunity once more to thank you for your friendly and professional support in the lead up to and execution of yesterday’s event. We’re very happy with how it went overall and have already received some extremely positive feedback from both in-person and online participants."

Battery Pass Project Team

"First of all, thank you for the incredible work yesterday and making sure everyone had an enjoyable event. It was truly appreciated, and we received much great feedback from participants and members!"

Kristin, ZEP

"Merci à vous pour cette collaboration réussie, les retours sont positifs et les gens ont apprécié l’événement."

Nadège, SPRB

"All went well and your team was great, even had participants asking for your agency name."

Kivanç, DIGITALEUROPE

"Thank you for the great work you and your team delivered. Thank you again for your support during this intense but rewarding experience."

Andrea, EBRAINS Summit Team

"Thank you so much for your ongoing support with IVAP2025: we did it! 🎉"

Dorota, EIT Higher Education Initiative Team

Our event services

We support EU institutions, NGOs and associations with end-to-end event marketing; from campaign strategy and content creation to stakeholder engagement and post-event communication. Brussels-based expertise for institutional audiences.

Event Management

Our team takes charge of the entire event lifecycle, from conceptual planning to execution, ensuring that every aspect aligns with your goals.

Event strategy

Strategic conference design for institutional events. We map stakeholders, define success metrics, and create formats that align with your decision-making goals.

Event Marketing

Strategic promotion and stakeholder engagement campaigns that drive attendance and position your conference effectively.

Logistical Communication

We ensure your delegates stay in the loop with clear, timely updates, giving them all the information they need to enjoy the event.

On-site Management

On-site coordination and real-time problem solving. We handle logistics, speaker management, and attendee support throughout your conference.

Person working on a laptop at a desk with papers, with a large screen displaying multiple timer and layout elements in the background.

Technical Moderation

Expert technical moderation for hybrid and virtual conferences. We manage presentations, Q&A sessions, and live streaming with precision.

Venue Finding and Management

Finding the perfect venue is just the beginning. We’ll also handle all the logistics to ensure the space meets your needs.

Audiovisual Support

From sound to lighting and visuals, our AV team ensures your event’s technical elements shine.

Event activation

Custom event experiences designed to engage stakeholders, facilitate networking, and create meaningful connections at institutional conferences.

Person holding a blue credit card near a payment terminal and laptop at a checkout counter.

Registration Management

From online registration to on-site check-in, we streamline the process for a seamless guest experience.

A man operating a Ronin camera stabilizer filming a seated audience in a formal room with classical paintings.

Videography & Photography

Professional event documentation for institutional conferences. High-quality video and photography for communications, archives, and stakeholder engagement.

Hotel and groep reservations with haca.studio

Group Reservations

We take the hassle out of accommodations by managing hotel bookings for your attendees and guests.

Ready to Maximise Your Conference Reach?

Whether you're launching a policy summit, annual assembly, or stakeholder dialogue, we bring strategic event marketing that drives visibility and engagement.