Strategic Event Partner for EU Institutions & Policy Leaders.
From strategy to live execution, we bring clarity, structure and calm to high-stakes conferences in Brussels and across Europe.
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Trusted event partner for EU institutions, international NGOs, and European associations
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The Challenge
Complex stakeholders. Tight timelines. Political sensitivity. Institutional protocols. Your conferences can't afford surprises.
Our Approach
We don't just execute events, we design strategy. Every conference we deliver is rooted in understanding your goals, audience dynamics, and decision-making context.
The Result
Events that drive decisions. Conferences that matter. Partners you can trust under pressure.
We're strategic partners who understand institutional complexity. Based in Brussels, we bring clarity and calm to high-stakes conferences. Our clients don't hire us for logistics, they trust us to design events that drive decisions.
"I just wanted to take the opportunity once more to thank you for your friendly and professional support in the lead up to and execution of yesterday’s event. We’re very happy with how it went overall and have already received some extremely positive feedback from both in-person and online participants."
"First of all, thank you for the incredible work yesterday and making sure everyone had an enjoyable event. It was truly appreciated, and we received much great feedback from participants and members!"
"Merci à vous pour cette collaboration réussie, les retours sont positifs et les gens ont apprécié l’événement."
"All went well and your team was great, even had participants asking for your agency name."
"Thank you for the great work you and your team delivered. Thank you again for your support during this intense but rewarding experience."
"Thank you so much for your ongoing support with IVAP2025: we did it! 🎉"
Our event services
We support EU institutions, NGOs, and associations with end-to-end event strategy and delivery. From conference design and stakeholder engagement to onsite management and live execution, we bring structure and calm to high-stakes events.
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Event Management
Our team takes charge of the entire event lifecycle, from conceptual planning to execution, ensuring that every aspect aligns with your goals.
Event strategy
Strategic conference design for institutional events. We map stakeholders, define success metrics, and create formats that align with your decision-making goals.
Event Marketing
Strategic promotion and stakeholder engagement campaigns that drive attendance and position your conference effectively.
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Logistical Communication
We ensure your delegates stay in the loop with clear, timely updates, giving them all the information they need to enjoy the event.
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On-site Management
On-site coordination and real-time problem solving. We handle logistics, speaker management, and attendee support throughout your conference.
Technical Moderation
Expert technical moderation for hybrid and virtual conferences. We manage presentations, Q&A sessions, and live streaming with precision.
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Venue Finding and Management
Finding the perfect venue is just the beginning. We’ll also handle all the logistics to ensure the space meets your needs.
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Audiovisual Support
From sound to lighting and visuals, our AV team ensures your event’s technical elements shine.
Event activation
Custom event experiences designed to engage stakeholders, facilitate networking, and create meaningful connections at institutional conferences.
Registration Management
From online registration to on-site check-in, we streamline the process for a seamless guest experience.
Videography & Photography
Professional event documentation for institutional conferences. High-quality video and photography for communications, archives, and stakeholder engagement.
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Group Reservations
We take the hassle out of accommodations by managing hotel bookings for your attendees and guests.
Let's Discuss Your Next High-Stakes Conference
Whether you're planning a policy summit, international conference, or multi-stakeholder dialogue, we bring strategic clarity and flawless execution.
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